The Move-In Inspection: Protect Your Deposit From Day One
Published by Apartments Texas · Updated
The condition form and photos you take on day one decide what you can be charged for later. How to do it right.
Use the questions below for the exact unit and dates you are considering, and record any point management has not confirmed.
Why does the checklist matter so much?
Keep a dated condition record and evidence that management received it. This can support a later comparison but does not guarantee a refund or decide responsibility.
The Texas State Law Library's security deposit guide explains the rules landlords must follow, including deadlines for returning deposits and itemizing deductions. Knowing the framework makes your documentation purposeful.
What should you photograph?
Photograph and video every room before furniture arrives: walls, floors, ceilings, windows, appliances inside and out, cabinets, counters, and fixtures. Capture existing scuffs, stains, and damage in close-up, with a wider shot of each room for context.
Make sure the files carry timestamps and back them up to cloud storage the same day. A photo you cannot find in twelve months helps no one.
Which tests should you run?
Run every appliance, tap, light, and outlet. Check that windows and doors lock, blinds work, and smoke detectors are present, and test the detectors if you can.
Note meter readings for electricity and water if you have access, and photograph them, so move-in day numbers are on record.
How do you submit and keep the record?
Ask whether management provides a condition form and what return deadline applies. Complete it in detail, reference your photos, keep a signed copy, and confirm the office received it.
If anything is missing or broken, report it in writing the same day through the official channel. The Texas Attorney General's renter page summarizes the rights behind this paperwork.